Latest News & Events18th January 2018
Now that Christmas and New Year are behind us we can look forward to picking up...
Although people give their time freely they should not be out of pocket through their volunteering. If expenses are not available you could have a situation where only people who can afford to volunteer do so. This clearly has implications for equal opportunities.
*Whilst it is good practice to reimburse care expenses it is recognised that not all organisations will have the necessary finances to do this
It is very important that only genuine out-of-pocket expenses are paid. You should ask for receipts for your records. Although it might seem easier to pay a lump sum to all volunteers or to round up payments, to do so can lead to a number of problems –
Provide a simple form and attach any receipts. Payment in cash is easier as some volunteers will need the money on the day and not everyone has a bank account.
The HM Revenue and Customs approved mileage rates for 11/12 are
Everyone should be encouraged to claim expenses to avoid a situation where some people feel bad about claiming because not everyone does. Covering their own expenses is seen by some volunteers as an additional way of giving to the organisation. In these circumstances they can be encouraged to claim and then gift back the money to the organisation. This way you have an accurate record of how much the volunteer programme costs for future budgeting. If volunteers are tax payers then gift aid can also be claimed on their donation.